SPS/GZ offers a complimentary Tax Identification Number (TIN) Matching servicefor our clients on an annual, quarterly, or monthly basis prior to December 1st of each year. A TIN error occurs when a vendor or an employee’s name and Tax ID do not match what the Internal Revenue Service (IRS) has on record. Reasons for common errors can be as simple as misspelled names, typos, or incorrect hyphenated last names, nicknames, middle names, or initials in the Federal Employer Identification Number (FEIN), business name, Social Security Number (SSN), or last name.
Best practices for accurate TIN matching include:
- Collection of W-9 forms from each vendor or contractor being entered into a payment system to obtain correct TIN and name information.
- Verification of each TIN and name combination prior to making payment.
- Accurate record keeping of TIN matching results for audit and compliance purposes.
These best practices allow businesses to minimize errors and penalties in conjunction with our comprehensive 1099 tax filing services. The number of proposed IRS penalty notices that are being sent increase with every year. If forms are filed incorrectly, corrections can easily and seamlessly be made on our interactive portal for most form types. SPS/GZ’s interactive portal can also be used for creating one-off forms and printing corrected forms as needed.
SPS/GZ is a full-service tax reporting firm that includes 1099 online filing services. Known for personalized service and exceptional support, while utilizing state-of-the-art technology, we create and e-file various 1099s, Forms 1098-T and 1042-S, Affordable Care Act tax forms, and Forms 3921 and 3922 for business clients of all sizes. For more information, reach out to us at sales@greenzapato.com or call us at (888)375-3049. Our complete and affordable solution allows administrators to simply upload their tax form data file to our secure portal in a few simple steps and we handle everything else to keep your organization compliant. Contact us today!
